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At the heart of audiovisual production, and indeed live events in general, there is a message that needs to be communicated. Whether it’s spoken word alone, performance based, or entirely visual, taking care of the delivery of the message is absolutely critical. This is why video formats are important.

It’s very often that our clients’ events are centered around showing a video. One that’s been created with great care, attention to detail, and of course money. However, for the same reasons you might want to catch a new film in a theater as opposed to on your couch, the quality of the video’s presentation – its delivery – can make or break the impact it has on its audience. An equal amount of care should be given to the delivery as with its creation. Firstly, it all starts with planning.

Before The Event

Aside from designing an optimal physical setup, whenever possible, the videos (and all other visual content) should be sent to your audiovisual partner in advance of the event date. This allows us to check the quality of the video. Most importantly, the formatting and adding it to our workflow on the very same laptop that will be used to roll it during the show. The purpose is to rule out any and all variables possible that could lead to a flawed delivery. There are plenty of times when we catch problems at this stage. Sometimes it’s a spelling error, an editing gaff, or even an incorrect, corrupted, or unfinished file, but regardless, catching it early is key.

The industry’s best practice for delivering videos is to use a program specifically designed for live event video playback. This is called Playback Pro. The best choices of video format to use with this program are either .MOV or .MP4. There are options for converting files. For example, adding one more variable to control. However, since most video editing software can render several different file formats it is best to create it in one of those two at the source.

All of this is of course best-case scenario. There are times when flash drives are handed to us shortly before we’re asked to roll those videos. Open communication of concerns is important at every step of the way. But rest assured, that when the doors open and the lights come on, we’re always on the same team. We are ready to work with you however we need to in order to produce a successful event.

Quest AV Would like to help!

If you’re looking to create an event experience to be remembered, we at Quest Audio Visual would love to help.
We provide expert event planning advice, equipment, virtual streaming services, tech support, and more!
Contact our team today to learn more about our professional AV and event production services.

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